American
Women's Club of Luxembourg
|
|
The Nominating Committee is beginning the process of selecting a slate of officers to serve as your AWCL Executive Board for the coming year. We need your help! This is your chance to help shape the future of the AWCL
If you know someone who would be the right person for one of the following positions, please share their name with us. Maybe that right person is you! Nominees must be Regular or Honorary members of the organization. These recommendations are in no way an obligation to the named person. The information you share will be kept strictly confidential. Please take a minute to read the descriptions of each position available, and pass on your recommendations. All recommendations are due no later than March 7.
Nominating Committee Members:
Committee members are:
Camille Paul
Arnita Hallerstrom
Dilette
Scheuren
Carmen Wosinski
Stefania Sakiotis e-mail at: Stefania.Sakiotis@gmail.com.
Alternate committee
members:
Celeste Schuh-Koehler
Cathy Colvin-Coelho
Any Regular or Honorary Members of the AWCL organization who are interested in becoming a candidate for a Board position or wish to nominate another Regular or Honorary member for a board position shall follow the procedures below:
When a nomination has been accepted, a "Candidate Nomination Form" and "Candidate Statement Form" should be submitted to a Nominating Committee member or mailed to:
AWCL Nominating Committee
51 rue Marie Adelaide
L-2128 Luxembourg
Deadline for submission is March 7, 2008.
BOARD POSITIONS
President. The President shall be the chief representative of the Club. She shall preside over all Board and General Meetings. She will be ex-officio member of all Committees, except the Nominating Committee. She is the principal executive officer of the Club. She shall preside at all meetings of the Club, and shall be responsible for setting the agenda for same. The Newsletter Committee must be maintained for the functioning of the Club, the other committees can be foregone in the event no member wants to chair these committees. The President is responsible for the safekeeping of the clubhouse mortgage, insurance policies, copyrights and other important documents pertaining to the Club. The President or a designate will represent the Club in the community by attending various functions, serving as the contact person for the U.S. Warden System, and as otherwise required. The President shall keep copies of all official minutes, Treasurer’s reports, and Club correspondence in her files. The President shall be responsible for the "From the President’s Page" in the Grapevine each month.
First Vice President. The First Vice-President shall represent the President in her absence and have overall responsibility for the Clubhouse Renter and Maintenance; but the Clubhouse Manager (CM) will have responsibility for the day-today functioning of the Club Office. The 1st VPs duties pertaining to Clubhouse matters include generating an inventory for insurance purposes and being the "point person" for Clubhouse repair.
Second Vice President. The Second Vice-President shall have overall responsibility for Programs, which support Club interest. She shall represent the President and First Vice-President in their absence. She shall coordinate the planning and arrangements for all the Monthly Meeting Events: September- Welcomome; December-Holiday; April-- Elections; June - Goodbye. She is responsible for all arrangements for the monthly meetings programs, which include securing a speaker. She makes all necessary arrangements for program equipment and seating of the speaker's table. She announces the speaker to the audience and presents the speaker with an appropriate gift (budget approved). If the program involves an article that could be offered for sale, it must have the approval of the Board. Any sale at the meeting will involve a mutually agreed upon commission paid to the Club. She shall be responsible for the "Monthly Meeting Events Page" in the Grapevine each month.
Third Vice President. The Third Vice-President shall have overall responsibility for Activities, which support the diverse interest of all Club members. She shall represent the President, First Vice-President, and Second Vice-President in their absence. She shall serve as ex-officio chair of Tombola and all Activities coordinated by the Club. She is responsible for presenting the various clubs activities to our members at the September Monthly meeting events. These activities shall be reviewed every year to warrant club participation. She shall be responsible for the "Activities for Members Page" in the Grapevine each month. She shall be responsible for the development and maintenance of the Club yearly and monthly calendar. All Committee Chairs shall clear dates for Club events through her and she shall endeavor to see that there are as few overlaps as possible. She shall be responsible for providing these calendars to the Newsletter editor for inclusion in the Grapevine.
Secretary. The Secretary shall have overall responsibility of Club records. She shall record the minutes of all Board meetings, and distribute copies of the minutes to the Board, prior to the following Board meeting. She shall maintain files on postal regulations and keep current the Club’s ASBL registration. She shall handle official club correspondence. The Secretary shall compile and coordinate a club master calendar.
She shall be responsible for keeping accurate minutes of all Board meetings. She shall distribute copies of minutes to all Board members prior to the following Board meeting. If any corrections are to be made to the minutes she shall do so in a timely fashion and give a copy of the amended minutes to the President for her Notebook. She shall be responsible to post the board minutes on the clubhouse bulletin board each month.
Treasurer. The Treasurer shall have overall responsibility for collecting, holding, and disbursing all monies belonging to the Club, including oversight for separate activity and philanthropic accounts. She shall maintain financial records and accounts, subject to annual examination by an independent accountant. She shall ensure that a budget is prepared and submitted to the Board and membership for approval for the coming year. The Treasurer shall provide financial management data to the Board throughout the Club year.
She shall be responsible for processing payments and deposits of all Club financial transactions. She shall be responsible, with the Membership Chair, for the collection and processing of dues. She shall be responsible for the receipt of luncheon monies. She shall submit all necessary financial records to the Club auditor in a timely fashion after the close of the Club year (June) and ensure that the audited records are made available to membership. She is responsible for, but may delegate the tasks of collecting dues, collecting payments at monthly meetings, processing office receipts, preparing outstanding bills and depositing receipts. She shall serve as an ex-officio member of all event committees, in as much as she collects revenues for all said events.
FAWCO Representative. The FAWCO Representative shall have overall responsibility for all FAWCO activities. She shall be responsible for all business connected with the Club’s membership in the Federation of American Women’s Clubs Overseas (FAWCO). She shall be responsible for the mutual exchange of ideas and information between AWCL and other FAWCO clubs, including periodic mailing of AWCL News-letters to other clubs. She shall be the Club’s primary representative at FAWCO bi-annual and interim conferences. A representative of the Board, who has been nominated by the FAWCO Representative based on the theme of the conference and approved by the Board, may accompany her. The Club shall pay the registration fee and the conference package for the FAWCO Representative and the registration fee for the Board’s representative. Additional participation is at the discretion of the board. The Board shall consider defraying additional cost such as transportation and lodging, with the FAWCO Representative’s costs given first priority. These expenses shall be included in the bud-get. She recommends the amount of a donation each year to the FAWCO Foundation for Scholarships and/or for the Relief and Development fund and/or for other FAWCO Committees on behalf of the AWCL. She shall be responsible for the "FAWCO Page" in the Grapevine each month.