Believe it or not but it is time to think about the elections in AWCL - again. To take care of the formal part of the elections we have the Nominating Committee. The Nominating Committee has been formed to identify potential leaders -- people who are qualified and willing to serve as President, 1st VP, 2nd VP, 3rd VP, Secretary, Treasurer and FAWCO Representative. Sometimes you may not even think of yourself as qualified (or even willing), but others have! Look out for us - we want you! If you are interested in exploring the idea of placing your name on the candidate list, please do not hesitate to contact any member of the Nominating Committee.
The Nominating Committee is Sandra Williams (Chairwomen), Carol Kamphius, Andree Kubilus, Jen Uppenberg (as alternate) and Anne Mette Voss as Parliamentarian. We still have some open spots if you want to join the committee.
Candidate Announcement will be made at March 17 Brunch meeting. Don't miss it.
Any Regular or Honorary Member of the AWCL organization who is interested in becoming a candidate for a Board position or who wishes to nominate another Regular or Honorary Member for a board position should follow the following procedure:
Obtain a Candidate Nomination Form and Candidate Statement Form from the Nominating Committee.
The "Candidate Nomination Form" should be completely filled out by the candidate or the member who is making the nomination.
When a nomination has been accepted, a Candidate Nomination Form and Candidate Statement Form should be submitted to a Nominating Committee member or mailed to:
AWCL Nominating Committee
51 rue Marie Adelaide
L-2128 Luxembourg
Deadline for submission is March 17, 2010. The general election will be held April 21st, 2010
Unsure about what the different board members do? Please read on for further details, and also be aware that some of the positions can be co-chaired, meaning that two people share the position.
President:
The President shall be the chief representative of the Club. She shall preside over all Board and General Meetings. She will be ex-officio member of all Committees, except the Nominating Committee. She is the principal executive officer of the Club. She shall preside at all meetings of the Club, and shall be responsible for setting the agenda for same. The President is responsible for the safekeeping of the clubhouse mortgage, insurance policies, copyrights and other important documents pertaining to the Club. The President or a designate will represent the Club in the community by attending various functions, serving as the contact person for the U.S. Warden System, and as otherwise required. The President shall keep copies of all official minutes, Treasurer's reports, and Club correspondence in her files. The President shall be responsible for the "President's Page" in the Grapevine each month.
First Vice-President:
The First VP shall represent the President in her absence and have overall responsibility for the Clubhouse Renter and clubhouse maintenance. However, it is the Clubhouse Manager who will have responsibility for the day-to-day functioning of the club office. The First VP's duties pertaining to Clubhouse matters include generating an inventory for insurance purposes and being the "point person" for Clubhouse repair.
Second Vice-President:
The Second Vice-President shall have overall responsibility for programs which support club interests. She is responsible for coordination and planning for all monthly meeting events including, but not limited to a September Welcome; a December holiday event; April elections and June farewell event. She is responsible for all arrangements for the monthly meeting programs, which may include securing speakers. She makes all the necessary arrangements for program equipment and seating at the speaker's table. She announces the speaker to the audience and presents the speaker with an appropriate gift. She shall be responsible for the "Monthly Meeting Events" page in the Grapevine each month.
Third Vice-President:
The Third Vice-President shall have overall responsibility for activities which support the diverse interest of all Club members. She is responsible for presenting the various clubs activities to our members at the September Monthly meeting events. She is responsible for the "Activities for Members Page" in the Grapevine each month. She is responsible for the development and maintenance of the Club yearly and monthly calendar. She is responsible for providing these calendars to the Newsletter editor for inclusion in the Grapevine.
Secretary:
The Secretary shall have overall responsibility of Club records. She shall record the minutes of all Board meetings, and distribute copies of the minutes to the Board, prior to the following Board meeting. If any corrections are to be made to the minutes, she shall do so in a timely fashion and give a copy of the amended minutes to the President for her notebook. She shall be responsible to post the Board minutes on the clubhouse bulletin board each month and she shall maintain files on postal regulations and keep current the Club's ASBL registration. She shall handle official club correspondence and shall be responsible for the "Minute by Minute" page in the Grapevine each month. The Secretary shall compile and coordinate a club master calendar.
Treasurer:
The Treasurer shall have overall responsibility for collecting, holding and disbursing all monies belonging to the Club, including oversight for separate activity and philanthropic accounts. She shall maintain accurate financial records and accounts, subject to annual examination by an independent accountant. She shall ensure that a budget is prepared and submitted to the Board and membership for approval each year. The Treasurer shall provide financial management data to the Board throughout the club year. In coordination with the Membership Chair, she is responsible for the collection and processing of dues. She is also responsible for the receipt of luncheon monies. She shall submit all financial records the Club auditor in a timely fashion after the close of the Club year (June) and ensure that the audited records are made available to membership. She serves as an ex-officio member (treasurer) of all event committees. She is responsible for delivering a copy of the Auditor's Report to the Grapevine editor for publication each year upon completion of an audit of the Club's financial records.
FAWCO Representative:
The FAWCO Representative shall have overall responsibility for all FAWCO activities. She shall be responsible for all business connected with the Club's membership in the Federation of American Women's Clubs Overseas (FAWCO). She shall be responsible for the mutual exchange of ideas and information between AWCL and other FAWCO clubs, including periodic mailing of AWCL newsletters to other clubs. She shall be the Club's primary representative at FAWCO bi-annual and/or interim conferences. She shall be responsible for the "FAWCO" page in the Grapevine each month.